Guidelines for Authors
Posters constitute short reports on scientific results or professional news or work in progress.
Prospective poster authors submit abstracts (300 words) including the essence of the planned presentation. The abstract can be submitted in either DOCX or PDF format, but no special formatting guidelines apply in this stage. References, tables and figures are acceptable in the abstract. References are in addition to the 300-words limit.
Following a peer-review process, a decision is communicated to the authors. The review process of the HCI International Conference is not double-blind. The name and contact details of the author(s) that are associated with the abstract are given to the reviewers.
After acceptance, depending on the time of submitting their proposal, the authors will have the following opportunities:
- having a poster extended abstract included in the "HCII 2025 - Late Breaking Posters" Springer CCIS volumes of the Proceedings to be published after the conference (typically 6 pages but no less than 4 and no more than 11 pages, in the form of short research paper),
- only presenting their work during the Conference.
Guidelines for the camera-ready preparation and submission are available.
Deadline for abstract submission:
Submission open until 28 March 2025
Abstract length: 300 words
Notification of review outcome: 12 May 2025 (new date)
Deadline for registration: 26 May 2025 (extended deadline)
Deadline for camera-ready submission: 16 June 2025 (extended deadline)
What is a poster pitch?
A poster pitch is a brief, focused oral presentation—lasting 2 minutes—where each poster presenter will have the opportunity to highlight the core idea, motivation, and contribution of their work to a broader audience. The poster pitches sessions will take place during refreshment and lunch breaks, between 25-27 June, to ensure visibility and maximize engagement by Conference attendees.
There will be no Q&A following the pitches. Attendees are encouraged to engage directly with presenters at the poster boards area (Hall H) for further discussion. This format is designed to accommodate a larger number of presenters within the limited time available.
Who can deliver a poster pitch?
Participation in the pitch session is voluntary. Only registered poster presenters who will present their posters 'on-site' at the Conference can deliver a poster pitch.
What are the next steps?
'On-site' poster presenters that would like to present their poster, also with a pitch, should indicate their interest through their CMS account by 26 May. Please note that participation will be limited, following a first-come first-served process.
Following the declaration of interest, pitch presenters will receive a template to use and instructions for preparing their 2-minute poster pitch presentation (1 slide). In order to confirm their pitch booking, presenters will need to upload their pitch presentation to their CMS account by 2 June. Please keep in mind that only registered poster presenters will be able to upload their pitch presentation through their CMS account.
The "HCII 2025 - Late Breaking Posters" volumes, which will appear after the conference, are no different in academic terms from the volumes that will appear before the conference. Poster extended Abstracts in the form of short research papers in these volumes are treated in exactly the same way, i.e. single-blind peer-reviewed by at least two reviewers, referenced, indexed, published in the Springer digital library, etc. All volumes together will form the full set of the HCII 2025 Conference Proceedings.
Registration Regulation
In order to provide a greater opportunity for more people to present at the Conference, multiple submissions by single authors or by the same author with multiple accounts, cannot be accepted. Co-authors may appear on multiple Posters, but each accepted Poster, or poster, with multiple co-authors should have a different Conference registrant.
For poster presentation at the Conference and inclusion of the poster extended abstract in the "HCII 2025 - Late Breaking Posters" Springer CCIS volumes of the Proceedings, one registration per poster is required by 26 May 2025 (extended deadline).
This also applies for posters to be presented without a "poster extended abstract submission" for the proceedings.