HCI scientists / professionals invite authors to submit paper contributions
presenting concepts and structures, models, research results, or findings showing how the demands of particular application areas shape the way generic research is translated into practical innovation
Accepted submissions will be included in the Conference proceedings
to be published by Springer in the Lecture Notes in Computer Science (LNCS) or Lecture Notes in Artificial Intelligence (LNAI) series
Present your scientific work to a large audience of HCI academics, researchers and professionals
through a 20-minute presentation, in the context of a 2-hour thematic parallel session
HCI scientists / professionals invite authors to submit paper contributions
presenting concepts and structures, models, research results, or findings showing how the demands of particular application areas shape the way generic research is translated into practical innovation
Accepted submissions will be included in the Conference proceedings
to be published by Springer in the Lecture Notes in Computer Science (LNCS) or Lecture Notes in Artificial Intelligence (LNAI) series
Present your scientific work to a large audience of HCI academics, researchers and professionals
through a 20-minute presentation, in the context of a 2-hour thematic parallel session
Guidelines for Authors
Deadline for camera-ready submission:
31 January 2025
Deadline for author registration:
14 February 2025
Camera-ready paper length:
Typically 12 pages, but no less than 10 and no more than 20 pages
The Conference has a long established tradition of inviting distinguished scientists and professionals in the broader HCI field to organize parallel sessions.
- Session organizers are responsible for inviting 5 to 6 prospective authors (academics, researchers and professionals known in the field for their acknowledged work) to submit paper contributions. The invited authors should be active in the research topics addressed in the session.
- Session organizers are also responsible for organizing and carrying out the peer-review process either on an extended abstract or the full paper (it is up to them).
- It is also the responsibility of the session organizers to set up any intermediate deadlines with the authors in a way that would ensure that the camera-ready version of all session papers reach the Conference Organizers on time for inclusion in the Conference Proceedings.
After acceptance, the camera-ready version of full papers (typically 12 pages but no less than 10 and no more than 20 pages) should be submitted both in an editable format, like the freeware LaTeX or Microsoft Word (docx), and in PDF format. Authors are strongly encouraged to use the LaTeX format, which provides greater control of the layout, better typesetting of formulas, and effortless consistency of the final PDF that will be forwarded for publication. Guidelines for the camera-ready preparation and submission, as well as the LaTeX and Microsoft Word templates by Springer, will be available in due course.
The process is open until 31 January 2025, under the guidance of session organizers, for publication in the volumes of the proceedings that will appear before the Conference.
Guidelines for SESSION ORGANIZERS
For HCII 2025 we plan to have 2-hourly parallel sessions with normally 5 to 6 presentations each. Paper presentations are allocated approximately 15 minutes, with an additional 5 minutes for question-and-answer period following each presentation.
- If session organisers end-up with less than 5 presenters, the session may be allocated with other relevant paper presentation(s) received through the regular submission process.
- If on the other hand more than 6 papers are received for presentation, session organisers are most welcome to consider organizing two sessions.
If session organizers wish to have a co-organizer, they will need to inform by email the Program Administration with his/her full contact details in order to enable access to the CMS.
Session organizers are responsible for:
- Selecting the mode of operation of their session:
- 'virtual': to be scheduled between 22-24 June, or
- 'hybrid': to be scheduled between 25-27 June
An invited parallel session may run as a ‘hybrid’ event, provided that it has at least 4 ‘in-person’ presentations. For all 'hybrid' sessions, organizers are themselves expected to attend 'in-person'. Conference attendees are welcome to participate either ‘in-person’ or remotely.
- Inviting prospective authors (academics, researchers and professionals known in the field for their acknowledged work) to submit paper contributions. Together, the papers in this session should, in a complementary way, cover in breadth and in depth the selected thematic topic. This topic should contribute to the overall goals and objectives of the Conference. The invited authors should be active in the research topic addressed in the session.
- Organizing and monitoring the peer-review process on the basis of the full paper or of an extended abstract. Acceptance of papers for inclusion in the Conference Proceedings will take place following the peer-review process. In more detail, through the CMS, session organizers should: assign two independent reviewers for each submission, send the (ready-to-use) invitation to them, monitor the review process, prepare the synthesized review report and send it to the authors.
- Submission of camera-ready version of accepted papers. For the submissions that are accepted, an automated email will be sent to the authors with all the necessary instructions and a specific area will be activated in the CMS where authors can upload their final paper and Copyright Form.
- Setting up intermediate deadlines with the authors in a way that would ensure that the camera-ready version (full paper, typically 12 pages but no less than 10 and no more than 20 pages) of all session papers are submitted by the deadline of 31 January 2025.
- Checking the final version of submitted papers and approve it through the CMS by clicking on the respective button that will appear next to each paper title. If session organizers think that a submitted file needs improvement, they should contact the corresponding authors by email and ask them to upload a revised version, which session organizers should check again. Only those papers, for which session organizers click the "Approve" button, will be included in the Conference Proceedings. More detailed instructions about the submission of the camera-ready papers will be available in due course.
- Reminding authors to register by 14 February 2025, in order to have their paper included in the volumes of the Proceedings that will appear before the Conference.
- Informing authors about the option of having their work included in the "HCII2025 - Late Breaking Papers" volumes of the Proceedings that will appear after the Conference.
Tentative Time Schedule
Please find below a tentative time-schedule, with indicative deadlines, which you may wish to consider while setting-up your session proposal:
send out invitations through the CMS to potential session participants/authors, followed by personal contact
receive through the CMS an extended abstract of 800 words or a full paper from the author(s)
provide feedback and notification of acceptance to the authors
receive the full version of the paper from the authors
provide feedback and final acceptance and/or suggestions for improvement of the papers to the authors
- submission by the authors through the CMS of the camera-ready full papers to be checked/approved by the session organizer
- checking the final version of submitted papers and approval through the CMS
- hard deadline for author registration in order to have their paper included in the volumes of the Proceedings that will appear before the Conference; all authors need to be reminded well in advance to register by 14 February 2025
Registration Regulation (invited papers)
In order to provide a greater opportunity for more people to present at the Conference, multiple submissions by single authors cannot be accepted. Co-authors may appear on multiple papers, but each accepted paper, or poster, with multiple co-authors should have a different Conference registrant.
For paper presentation at the Conference and inclusion of the full paper in the volumes of the Proceedings to appear before the Conference, one registration per (invited) submission is required by 14 February 2025.