The dates listed below are not the deadlines in place for the required registration per submission, the latter being clearly indicated at the submissions web page.
All Conference registration fees are subject to Swedish VAT 25%.
Supporting participants from Least Developed Countries
In support of the Programme of Action (PoA) for the Least Developed Countries of the United Nations (UN-OHRLLS), HCII 2025 offers to academics and students of all grades, residing and working in these countries, the possibility to register for ‘on-line’ participation in the Conference with an 80% discount.
In order to take advantage of this offer, prospective participants from these counties will need to create an account for the Conference, through the CMS, enter their affiliation details, and apply for this fee discount following the provided guidelines. They are also welcome to submit their work for presentation during the Conference and publication in the proceedings, following the established peer-review process.
Registration
The Conference registration fee is the admission ticket covering the entire event (‘on-site’ attendance with the additional option for ‘on-line’ participation).
More specifically, all registered Conference participants are entitled to:
- Conference proceedings in electronic format
- access the 'hybrid' Opening Plenary Session and Keynote Speech
- enter the Conference Reception (evening of the 24th of June)
- participate in all parallel sessions
- access the poster presentations
- access the Exhibition
- attend Courses
- participate in Workshops (only for authors of accepted Workshop proposals)
- enter the daily refreshment breaks between sessions (10:00 - 10:30 and 15:30 - 16:00)
During the on-line registration process, participants planning to present their work at the Conference will be required to select the single specific submission (‘paper’ or ‘poster’) to be associated with their registration, as well as the preferred method of their presentation ('on-site' or 'on-line').
Fees* (USD)
RegisterEarlyBefore31 December |
RegularBetween1 January - 15 May |
LateAfter16 May |
||
|---|---|---|---|---|
| Discounted fee 1 | $695 | $795 | $895 | |
| Normal fee | $795 | $895 | $995 | |
| Course fee | complimentary for registered participants | |||
| Workshop fee | complimentary for registered participants 2 | |||
| Additional 'Opening Plenary Session' ticket 3 |
$68 | |||
Note 1: All authors / presenters of papers or posters, organizers of (invited) sessions, Course instructors, Program Board members, and members of cooperating organizations will receive this discounted registration fee.
Note 2: Workshops are 'closed' events, i.e. only authors of accepted Workshop proposals, registered for the specific Workshop, will be able to attend.
Note 3: The Additional 'Opening Plenary Session' ticket enables access to this session for non-registered accompanying persons and includes free access to the Conference Reception.
Note about Courses: No advance enrollment is required for attending a Course;
entrance in the 'on-site' Courses' rooms will be on a first-come-first-served basis.
Students
Participants registered with the student fee are entitled to the same benefits as regular participants.
The discounted student fees apply to all authors / presenters of papers or posters, student design competition contestants, or attendees who are Undergraduate, Masters, or PhD (College and University) students during the academic year 2024-2025, regardless of discipline.
During the on-line registration process students are required to submit documentation (in English) from the University or School they attend, about their current student status: either a scanned copy of an official letter duly signed and stamped or an equivalent official electronic document in PDF format (e.g. digitally signed or carrying on-line verification).
During the on-line registration process, participants planning to present their work at the Conference will be required to select the single specific submission (‘paper’ or ‘poster’) to be associated with their registration, as well as the preferred method of their presentation ('on-site' or 'on-line').
Fees* (USD)
RegisterEarlyBefore31 December |
RegularBetween1 January - 15 May |
LateAfter16 May |
|
|---|---|---|---|
| Student fee | $485 | $555 | $625 |
| Course fee | complimentary for registered participants | ||
| Workshop fee | complimentary for registered participants 1 | ||
Note 1: Workshops are 'closed' events, i.e. only authors of accepted Workshop proposals, registered for the specific Workshop, will be able to attend.
Note about Courses: No advance enrollment is required for attending a Course;
entrance in the 'on-site' Courses' rooms will be on a first-come-first-served basis.
VAT
All Conference registration fees are subject to Swedish VAT 25% which will be separately listed on the invoice.
Within EU: Swedish VAT may be refunded, through the tax authority of the country you are established in, according to applicable regulations. In this respect, the appropriate billing information (legal name, address, a valid VAT number, etc.) must be provided at the time of your registration. Please find more information on the website of the Swedish Tax Authority. For participants from Sweden representing a Swedish legal person or organization, the VAT will be handled according to normal Swedish rules.
Outside EU: Taxable persons outside EU may be entitled to a refund of the Swedish VAT charged on the registration fee. In this respect, the appropriate billing information (legal name, address, tax identification number, etc.) must be provided at the time of your registration. Please find more information on the website of the Swedish Tax Authority.
Please make sure that you have all the required billing information available before you proceed with your registration.
Cancellation and Refund Policy
Cancellation of Registration
(A) For authors of papers
Registration cancellations, due to any reason, received in writing by the 26th of February 2025 will be fully refunded, less 10% which will be deducted for administrative expenses. For paper presentation at the Conference and publication in the Proceedings, one registration per paper is required by th 26th of February 2025 . After this date, submitted papers will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
(B) For authors of posters
Registration cancellations, due to any reason, received in writing by the 22nd of March 2025 will be fully refunded, less 10% which will be deducted for administrative expenses. For poster presentation at the Conference and publication in the Proceedings, one registration per poster is required by the 22nd of March 2025. After this date, submitted manuscripts will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
(C) For non-authors
Registration cancellations, due to any reason, received in writing by the 22nd of March 2025 will be fully refunded, less 10% which will be deducted for administrative expenses. One-half of the registration will be refunded for cancellations received in writing between 22nd of March and 22nd of May 2025. No refunds will be made after the 22nd of May 2025.
Visa
If you are planning to travel to Gothenburg, Sweden from abroad and you are not a citizen of a Schengen EU country, you will need a valid passport and, in some cases, a visa. Certain international travelers may be eligible to travel to the Sweden without a visa, if they meet the requirements for visa-free travel. For detailed information you can visit this web site.
In this site you will find out if a visa is required for your visit to Sweden. The site also includes links to get details about the travel documents needed in order to travel without a visa. You can also find helpful information about how you can apply, procedures, required conditions, documentation and applicable fees for you to obtain the visa.
You should pay particular attention to the Swedish travel requirements and plan your travel well in advance.
The Conference organizers will be pleased to provide a visa support letter to all approved registered Conference participants for use in the context of their application for visa, if / as necessary.
After your registration process is completed and approved, you will receive a confirmation email including a link to your invoice. Then, from the 1st of January 2025 onwards, you will be able to fill-in the application form for the visa support letter, which will become available through your Conference Management System (CMS) user account.
After we process your application, you will receive as an email attachment your visa support letter in PDF format together with an additional recognition letter from the Official Tourism organization of Gothenburg.
For more information or clarifications, please contact the Registration Administration.
The Conference Registration is operated by:
World Conference Services Inc.
37-14 Astoria Blvd, Astoria, NY 11103, USA