About Volunteering
The HCII 2025 Program for Student Volunteers gives College and University students from around the world the opportunity to attend ‘on-site’ and contribute to one of the most prestigious conferences in the field of computing and HCI. HCII 2025 Student Volunteers will have the opportunity to interact with researchers, academics and professionals from various related disciplines and meet other students with diverse educational and cultural backgrounds.
The skills, talents and dedication of the Student Volunteers contribute to the overall quality of the Conference.
The Student Volunteer role involves a range of duties to be performed ‘on-site’, assisting Conference participants during the running of the hybrid sessions and contributing to the overall smooth running of the Conference functions.
HCII 2025 Student Volunteers are requested to be available 'on-site' for the entire duration of the Conference in Gothenburg, as well as the day prior (i.e. 21-27 June 2025). In addition to the 6-days Conference, a training session will be offered the day before the Conference (21 June 2025) to all Student Volunteers by the Conference Organizers to get to know each other, to share information and tasks, and to be trained in the use of the hybrid setup of the Conference.
Applicants' ELIGIBILITY
Undergraduate, Master's, or Ph.D. College and University students during the academic year 2024-2025, regardless of academic discipline.
Duration
Availability for 7 days between the 21st and the 27th of June 2025 (included).
Offer a total of 28 hours of volunteering work ‘on-site’.
Important Dates
21 February 2025
Application Deadline
14 March 2025
Initial Acceptance and Reserve List announcement
22 February 2025 onwards
Late Applications welcome for the Reserve List
QUALIFICATIONS
The Student Volunteer should:
- Be enthusiastic and a self-starter
- Have strong interpersonal skills
- Have experience & a strong interest in HCI
- Be fluent in English (Conference language)
- Be reliable, punctual & organized
- Be familiar and confident in using computers and other technological devices
Benefits
- Complimentary Conference Registration
- conference proceedings in electronic format
- entrance to the Opening Plenary Session and Keynote Speech (working schedule permitting)
- participation in seminars, Courses and other open technical sessions
- entrance to the exhibition / poster presentation area
- conference reception
- refreshment breaks between sessions (2 per day, mid-morning and mid-afternoon)
- Provision of per diem for subsistence for seven days
- Full reimbursement of accommodation (single occupancy) in the Conference hotel for seven nights (booking arrangements must be made by the Conference attendee)
- Two Student Volunteer T–shirts
How to Apply
To be considered as a Student Volunteer for the HCII 2025 Conference, you need to login and apply online through the Conference Management System (CMS).
During the online application process, you will be required to submit documentation, in English, from the College or University you attend, about your current student status (e.g., a scanned copy of an official letter duly signed and stamped).
This official document must also be presented when checking-in at the Conference.
Acceptance Notification
All applications received by the deadline of 21 February 2025 will be reviewed and volunteers selected will be notified by the 14th of March 2025. Prior to the acceptance notification, an interview may be conducted with the Conference Administration team, following arrangements through email communication.
A reserve list will be drawn up for applications received from eligible and qualified applicants, not initially selected.
Student applicants that are not selected to become volunteers will be offered the opportunity to register taking advantage of the early registration rate.
Late Applications
Applications received after the 21st of February 2025 deadline are welcome and will be placed in the reserve list to be considered in the order in which they are received.
Please note that HCII 2025 Student Volunteers are responsible for their own travel arrangements and booking of accommodation in the Conference hotel.
If you have any questions, please send them via email to Student Volunteer Administration
SV applicants may proceed to register for the Conference, without waiting for the outcome of the SV selection process. If selected, they will be fully reimbursed, receiving all associated benefits.