HCII2025 will use Whova as the event platform of the Conference, offering participants a wide range of services, including the Program, 'on-line' access to the Conference Sessions, communication between participants, etc. Access to Whova will be activated before the start of the Conference and participants will be notified accordingly by email.
The first three days of the Conference (22 - 24 June) will comprise 'on-line' parallel sessions for paper presentations, 'on-site' and 'on-line' Courses and 'hybrid' Workshops (allowing both 'on-site' and 'on-line' presentations).
The Opening Plenary Session (evening of the 24th of June) and the parallel sessions that will take place between 25 - 27 June will run as 'hybrid' events (i.e., available 'on-site' and 'on-line' for presenters and participants).
The ‘on-site’ poster presentations will be available to all Conference participants with physical presence, from 25 to 27 June, mounted on poster boards, in H Hall of the venue, i.e. in the Conference Posters and Exhibition Area where the refreshment breaks will also take place.
The ‘on-line’ poster presentations will be available to all Conference participants for the entire six-day period of the Conference, from 22 to 27 June, through Whova that will be used as the event platform of the Conference. Access to Whova will be activated before the start of the Conference and participants will be notified accordingly by email.
All poster presentations will be listed in Whova and Conference participants will be able to pose their questions to poster presenters using all the communication channels available through the platform (chat, email, etc).
Times indicated below are “Central European Summer Time - CEST (Sweden)”
You can check your local time, using an online time conversion tool, such as www.timeanddate.com
Transportation
The Gothia Towers hotel located in central Gothenburg, right in the thick of things on Korsvägen, is just a couple of blocks from the restaurants and nightclubs on fashionable Avenyn, close to the city centre with excellent transport links (just 20 minutes from Landvetter airport), right next to Scandinavia’s biggest amusement park Liseberg, Universeum, Scandinavium and everything the entertainment district has to offer.
Together with the Swedish Exhibition & Congress Center is one of Europe's largest fully integrated meeting places, and one of Nordic region's most attractive meeting places, by offering large experience areas, first class hotel and many popular entertainment options.
For more information on getting to Gothia Towers hotel visit the Getting here web page.
Registration - Secretariat
Conference Registration will take place at the Conference Secretariat, located at the Congress Foyer of the venue, during the following hours:
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Saturday, 21 June |
16:00 – 17:00 |
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Sunday, 22 June |
08:00 – 17:30 |
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Monday, 23 June |
08:00 – 17:30 |
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Tuesday, 24 June |
08:00 – 18:00 |
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Wednesday, 25 June |
07:30 – 18:00 |
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Thursday, 26 June |
07:30 – 18:00 |
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Friday, 27 June |
07:30 – 18:00 |
Reception
The Conference Reception will take place at 20:00 (right after the Opening Plenary Session) at the Congress Foyer of the venue, on Tuesday, 24 June 2025.
All Conference participants who carry an HCI International 2025 badge, and accompanying persons who carry a special badge, will be permitted entrance.
Additional Conference Reception Tickets will be available for purchase online through the CMS until Tuesday, 24 June 2025, 11:00 hrs.
Important note: You must be of legal drinking age to drink alcohol. Please be ready to provide your ID upon request.
Exhibition
The Exhibition of HCI International 2025 will be hosted from 25 to 27 June in the H Hall of the venue, together with the ‘on-site’ poster presentations and the refreshment breaks. Entrance to the Exhibition is permitted to all Conference participants.
| Timetable | ||
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Opening Hours |
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| Wednesday, 25 June | 10:00 - 17:00 | |
| Thursday, 26 June | 09:00 - 17:00 | |
| Friday, 27 June | 09:00 - 16:00 | |
Refreshment and Lunch Breaks
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Refreshment Breaks |
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Lunch Breaks |
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| 10:30 – 11:00 | 15:30 – 16:00 | Sunday, 22 June | 12:30 – 13:30 |
| 10:30 – 11:00 | 15:30 – 16:00 | Monday, 23 June | 12:30 – 13:30 |
| 10:30 – 11:00 | 15:30 – 16:00 | Tuesday, 24 June | 12:30 – 13:30 |
| 10:00 – 10:30 | 15:30 – 16:00 | Wednesday, 25 June | 12:30 – 13:30 |
| 10:00 – 10:30 | 15:30 – 16:00 | Thursday, 26 June | 12:30 – 13:30 |
| 10:00 – 10:30 | 15:30 – 16:00 | Friday, 27 June | 12:30 – 13:30 |
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Offered by HCII 2025 Conference. |
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Participants are kindly asked to make their own arrangements for lunch, during the above breaks. |
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Options for lunch
Participants are kindly asked to make their own arrangements for lunch, during lunch breaks. At Gothia Towers hotel you can visit any of the restaurants and bars available onsite, noting that an advance table reservation may be required (and in any case advised). A quick ‘Take away’ place is also available at the Lobby level.
Display Boards and Tables
Display boards and tables are available at the Secretariat area for:
- participants who wish to share or distribute promotional material
- announcements of the Conference Organizers.
Smoking Policy
HCI International 2025 is a smoke-free Conference. The Gothia Towers hotel is also a smoke-free property; smoking is allowed only in designated outdoor areas.
Electronic Devices Courtesy
HCI International 2025 requests that all mobile phones, tablets, pagers and other equipment with audible alarms be set to silent mode in all sessions, as a courtesy to the presenters and to the other attendees. In case this is not possible, please make sure that your volume control is at the lowest possible level and your ringtone is ‘professional’. Please do not forget to also silence other sounds e.g. for text messages and app notifications and pay particular attention when setting your device to vibration mode, as vibrating devices make almost as much noise as when ringing, especially when placed on a hard surface. Kindly, do not accept calls during a session, unless it is an emergency, in which case please keep your voice level low and promptly leave the room to complete the call.
It is strongly recommended, during your 'on-site' session attendance, not to connect virtually to the livestream of the session through Whova.
HCII 2025 will use Whova as the event platform of the Conference, offering participants a wide range of services, including the Program, 'on-line' access to the Conference Sessions, communication between participants, etc. For the live running of sessions, Zoom will be used embedded into the Whova platform.
Once logged in to Whova, you can view all the Sessions of the Conference through the “Sessions” option available in the “Agenda” tab on the left menu. Select the “View Details” option to join a session. You can prepare your personal agenda, by selecting the option “Add to My Agenda” provided in each session card. All the sessions in your personal agenda are enlisted under the “My Agenda” option.
Asking questions
You can ask questions after a paper presentation:
- Verbally, by raising a virtual hand which is located at the bottom menu of your Zoom screen. In this case, the Session Chair will ask you to unmute yourself. All attendees are by default in mute mode and cannot unmute themselves. Once the presenter answers the question, please select the raise hand option again, so that you stop appearing as having your hand raised.
- Textually, by writing them in the Whova Chat or Q&A section, so everyone will be able to see them.
The discussion following a presentation will be moderated by the session chair. Questions and answers remain available in Whova after the session.
Tips for 'on-line' attendees
For a successful 'on-line' participation in the HCII 2025 Conference, please ensure in advance that:
- you have a reliable internet connection - the requirement is 2Mbps at a minimum;
- you are equipped with an external microphone and speakers / headphones, if your device does not have embedded ones;
- the latest version of the Chrome browser is installed on your target device for accessing the Whova platform through the web, to ensure compatibility and better performance, or the latest version of Whova mobile app;
- you have signed up to Whova to create an account, with the same name and email address used for your Conference registration and a password of your choice;
- you have reviewed the Whova Attendee Guide well in advance;
- your target device is compatible with the system requirements of Zoom, as Zoom will be used embedded into the Whova platform, for the live running of sessions with paper presentations;
- for better performance, you should consider downloading and installing the Zoom client on your target device well in advance, otherwise Zoom will begin to download automatically when you join the first Zoom meeting introducing delays in your connection;
- if you have an older installation of Zoom, you are advised to update it to the latest version well in advance;
- if you are new to the Zoom platform, you can review the Zoom getting started guide for the next steps on how to use Zoom after installation;
- you have tested your setup by joining a Zoom test meeting well in advance;
- your equipment is properly functioning, before joining the Conference virtually.
You are also strongly advised to use a quiet room for your on-line connection.
Troubleshooting information
If you are having trouble logging into the Whova Platform, please send an email to the HCII 2025 Registration Administration: registration(AT)2025.hci.international
If you are having trouble during the Zoom live stream session:
- You can contact, through chat, the HCII 2025 Student Volunteer Host that has been assigned to the session, identified as 'last name': HCII2025-SV-HOST#number.
- You can also contact the Organizers through Whova, in the section “Ask Organizers Anything” available under the “Community” menu option.
Helpful links